Retention: logs, transcripts, photos, backups¶
Decided 2026-09-15 by Angel (task 91), from the proposed default.
| What | Kept | Then |
|---|---|---|
| Server logs (assistant, register, intake, mail budget, audit runs) | 90 days | rotated out |
| Assistant chat transcripts | 30 days | deleted; a decision made in one is written into the vault first — the transcript is never the record |
| Receipt photos and supplier documents | 7 years, with the books | — |
| Reel and stock photos | 1 year after the stock item is gone | deleted |
| Other intake photos | 1 year | deleted |
| Backups | existing restic policy: daily 30, weekly 12, monthly 24 | — |
| Access and security logs | provider's retention plus our 90 days | — |
Nothing is kept longer because it might be useful. Enforcement: a monthly retention-sweep
timer (to build) that deletes what is past its date and reports counts to the digest.